If you’re planning to start or expand your business in the UAE, one essential requirement you shouldn’t overlook is the Establishment Card in the UAE. This official document, issued by immigration authorities, is more than just a formality; it’s your business’s gateway to legal operations, employee sponsorships, and access to various government services.
Understanding the Establishment Card in the UAE
What is an Establishment Card and Why It’s Important
An establishment card is a mandatory document issued by the UAE immigration authorities (like GDRFA or ICP) that registers your business with the government. It allows your company to legally hire employees, apply for visas, and access online immigration portals. Without this card, you cannot process visas, even if you have a valid trade license.
Common Names Used
The establishment card is also referred to as:
- Immigration card
- Company card
- Employer code
- Firm card
These terms are often used interchangeably across portals and government departments.
What Businesses Need an Establishment Card?
Any business in the UAE that intends to:
- Hire staff
- Sponsor investor or employee visas
- Access government platforms like eChannel or GDRFA
…must have an establishment card. This applies to both mainland and free zone businesses.
Benefits of Having an Establishment Card
Visa Sponsorship for Employees
With a valid establishment card, you can sponsor visas for employees, business partners, or family members under your trade license. It’s a critical tool for business growth and workforce expansion.
Access to Government Portals and eChannels
The card allows your company to access online portals such as:
- GDRFA (Dubai)
- ICP (Abu Dhabi and other emirates)
- eChannels for visa applications and renewals
Bank Account Opening and Payroll Services
Many banks in the UAE require a valid establishment card to open a corporate account. It’s also needed for registering with WPS (Wage Protection System) for payroll processing.
Corporate Compliance and Legal Proof
The establishment card confirms your business’s immigration status. It acts as legal proof that your company is authorized to operate and comply with UAE visa and labor laws.
Free Zone vs Mainland Establishment Card
Key Differences in Process and Authorities
- Mainland businesses apply through the GDRFA (General Directorate of Residency and Foreigners Affairs).
- Free Zone companies apply via their respective free zone authority.
Each has different steps, fees, and document requirements.
Which Option Suits Your Business Structure?
If your business is located in a specific emirate or targets the local UAE market, a mainland setup is ideal. If you want 100% ownership and flexibility and are targeting international trade or digital services, a free zone setup may be more suitable. Lukadah can help you decide.
Step-by-Step: How to Get an Establishment Card in the UAE
Step 1 – Finalize Your Business Setup
Before applying, ensure you have:
- A valid trade license
- Memorandum of Association (MOA)
- Tenancy contract or Ejari
Step 2 – Register with GDRFA or Free Zone Portal
Depending on your jurisdiction, sign up on:
- GDRFA portal (Dubai mainland)
- Free zone portal (like IFZA, DMCC, SHAMS)
- ICP portal (for other emirates)
Step 3 – Submit Required Documents
Upload and submit the required documents online or at an approved typing center. These include your trade license, MOA, passport copies, and more.
Step 4 – Pay Government Fees
Fees vary by location, but expect to pay around AED 650 to AED 1,200 depending on your business setup and emirate.
Step 5 – Receive Your Establishment Card
Once approved, your establishment card will be issued electronically. You can access it online and download it for official use.
Documents Required for Establishment Card Application
Mandatory Documents for Mainland Companies
- Valid trade license
- MOA (Memorandum of Association)
- Ejari (tenancy contract)
- A passport copy and the visa page of the owner
- Emirates ID
- Passport-size photo
Required Papers for Free Zone Companies
- Trade license issued by the free zone
- Shareholder documents
- Office lease agreement
- Free zone application form
UAE Pass or E-Channel Prerequisites
You may need to register for:
- UAE Pass for digital ID and secure access
- eChannel services for visa applications and renewals (especially outside Dubai)
How to Renew an Establishment Card in the UAE
When and How to Renew
Renew the card annually through your respective portal. You can do this online through:
- GDRFA (Dubai)
- ICP Smart Services (other emirates)
- Your free zone portal
Fees for Renewal and Grace Period
Renewal fees are typically AED 650–1,000. A 30-day grace period is usually provided, but it’s best to renew early to avoid delays.
Penalties for Late Renewal
Delaying renewal attracts fines of AED 100 per day, which can quickly add up. Make sure to set reminders or work with a PRO service provider like Lukadah.
Common Mistakes to Avoid During Application
Document Mismatch
Ensure your trade license and MOA show the same company name and activity to avoid rejection.
Using Expired Tenancy Contracts
Ejari must be valid and up-to-date. An expired tenancy contract will halt your application.
Not Registering for UAE Pass
Without a UAE Pass or eChannel access, your digital application may get stuck or rejected.
Ignoring Fine Deadlines
Delays can lead to automatic penalties. These small details are why working with experts saves time and money.
Establishment Card in Other Emirates (Abu Dhabi, Sharjah, etc.)
Application via ICP Portal
Outside of Dubai, use the ICP Smart Services portal to apply for and manage establishment card-related services.
Regional Fee Differences
Each emirate has a different fee structure, typically ranging from AED 600 to 1,200. Always check current rates.
Timelines Across Emirates
In general, processing takes 3 to 7 working days, but this can vary based on documentation and holidays.
What to Do If Your Establishment Card Is Lost or Needs Updating
Steps to Replace a Lost Card
Log in to your relevant portal, request a replacement, and pay the nominal fee. The new card will be reissued digitally.
Amendment or Information Update Process
If your company changes name, address, or ownership, update the establishment card immediately through official portals to remain compliant.
How Lukadah Can Help You Get or Renew an Establishment Card
At Lukadah, we provide comprehensive support to help you obtain or renew your Establishment Card in the UAE without hassle. Our expert consultants guide you through every step, from collecting the right documents to submitting them through official portals, ensuring nothing is missed. We provide end-to-end PRO and documentation services, managing all government procedures so you avoid long queues and system issues. With our fast-track processing, we minimize delays and keep your application on schedule. Whether your company is based in a free zone or on the mainland, anywhere in Dubai, Sharjah, Abu Dhabi, or other emirates, Lukadah is here to support you seamlessly.
Start Your Application with Lukadah Today
At Lukadah, we make business setup and compliance stress-free. Our team of consultants ensures you get your Establishment Card in the UAE without delays, errors, or fines. From document review to final issuance, we’ve got your back.
Need help getting your Establishment Card? Talk to our consultants today or book your free consultation at Lukadah.com!
FAQ
1. Are the establishment card and immigration card the same?
Yes, both refer to the same document that links your company with immigration authorities.
2. How much does it cost to get an establishment card in Dubai?
It typically costs AED 650 to AED 1,000, depending on the emirate and business type.
3. Can freelancers or solo entrepreneurs apply?
Only if their license allows visa eligibility. Many freelance licenses do not qualify for an establishment card.
4. What is the validity of the establishment card?
Most establishment cards are valid for 1 year and must be renewed annually.